Clinical Trials Coordinator - [Archived Advertisement]

Clinical Trials Coordinator

We have an exciting opportunity for a full-time Clinical Trials Coordinator to join our vibrant team.  The Cardiovascular Centre is a leading clinical Cardiology Centre with close affiliations with the Centre for Heart Rhythm Disorders, a dynamic and dedicated research organisation committed to excellence in cardiac electrophysiology.  The group is involved in the research and clinical management of heart rhythm disorders, allowing the rapid and direct translation of novel research discoveries to benefit patients.

As part of our multi-disciplinary research team, the Clinical Trials Coordinator will be responsible for the coordination and day-to-day conduct of clinical trials at the Cardiovascular Centre and the Centre for Heart Rhythm Disorders (CHRD).

Key Working Relationships:

• Cardiovascular Centre, RAH, University and SAHMRI Staff
• Academic Staff within the Schools of Medicine and Medical Sciences
• Other research groups and hospitals
• Sponsors and external bodies
• Ethics committees
• Research institutes
• Patients

Key Responsibilities:

Manage and Conduct Clinical Trials

• Manage and coordinate the conduct of clinical trials at the Cardiovascular Centre and its affiliated sites. 
• Perform clinical duties such as: vital sign assessment, pain measurement parameters, ECG assessment, general patient assessment, venepuncture (as appropriate) and overall patient assessment.
• Liaise with health professionals, administration team and patients for the conduct of follow-up assessments.
• Liaise with sponsors and investigators in regard to study conduct.
• Support team members in clinical trial work.
• Train and educate staff with respect to clinical trials.
• Organise regular reviews of study progress with Research Manager and Director.

Recruitment of Study Participants

• Screening for potential study candidates
• Consult with patients regarding their potential participation in studies.
• Ensure that potential participants are fully informed and give free consent for participation in trials.
• Ensure appropriate follow-up and paperwork is completed.

Data Collection and Entry

• Collect data from clinical notes, clinical databases and study subjects.
• Enter data into Case Report Forms.
• Enter data into web based databases.

Clinical Trial Documentation

• Assist in preparation of research documents, including grant applications, ethics applications and trial reports.
• Review of protocols and other related trial documents.
• Record keeping for clinical trials.

Writing and Reporting

• Assist with the preparation and writing of grant submissions and coordinate annual/final reports.
• Assist with the preparation of ethics submissions and monitor and facilitate ethics reports/renewals.

Achievement Drive

• Plans carefully and sets goals for improving performance. 
• Plans ahead to ensure all tasks completed.
• Deals with conflicting demands quickly and calmly.
• Delivers high quality output. 
• Committed to meeting deadlines even with demanding timeframes.
• Negotiates and sets expectations for work commitments.

Communication

• Adapts style and content of communication of ideas and information to match the audience.
• Uses appropriate communication methods for effective interactions with a preference towards personal interactions.
• Uses high level communication skills (clarifying questions, summarising, paraphrasing) to ensure their meaning is understood.
• Is persuasive and confident in communicating ideas.
• Negotiates win-win outcomes by exploring different positions and building consensus.

Flexibility and Adaptability

• Shows flexibility in coping with multiple and changing priorities.
• Adapts to changes in environment and work demands, working effectively with a variety of situations and people.
• Adapts responses and tactics to fit changing circumstances.
• Provides ideas for improvement and constructive input into change initiatives.

Service Focus

• Takes personal responsibility to resolve enquiries, requests or complaints.
•  Uses initiative in actively and promptly following up with clients to ensure satisfaction with the service.
• Seeks and acts on client feedback. 
• Agrees expectations with client to ensure client understands service delivery timeframes.

Team work

• Supports others in discriminating between important and essential activities.
• Identifies the broader impact of problems in own work area and acts to minimise or address these.
• Understands the contribution of operational actions to the strategic goals.

Knowledge and Experience Requirements:

• Demonstrated experience in the conduct and coordination of clinical research studies.
• Demonstrated knowledge of Clinical Trial processes, database entry and document control
• Demonstrated knowledge of research methods
• Sound written and verbal communication skills, including report writing, presentations, publications and grant applications.
• Excellent organisational and time management skills, including the ability to prioritise work and work independently as appropriate, maintaining a high level of confidentiality at all times.
• Excellent interpersonal skills to work collegially as a part of a team and with a wide range of stakeholder groups.
• Client/Patient focused approach with good responsiveness and a sympathetic, supportive and professional approach
• Ability to think clearly and behave in a calm and positive manner even when under pressure
• A careful, meticulous and analytic approach
• An ability to think, learn and work independently
• Competency in the use of computer software and experience in the use of standard MS Office software.

Highly Desirable Criteria:

• Previous experience in a similar role within a medical practice
• Experience in finance 
• Sound knowledge of medical terminology
• Previous experience with HealthTrack or similar Practice Management software